Archival, E-Discovery & Data Management

60% or more of Business-Critical Data lies in Email Stores.
Vaultastic is a cloud-native email data management solution making Email data Secure, Accessible & Useful.

Lower Risks|Reduce TCO|Reduce Effort

Ensure Compliance Readiness|Recover Information Quickly|Manage Legacy Data

Vaultastic Value Proposition

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Wide Range of Use Cases

A cross-compatible, easy, reliable, durable, and elastic platform helps you
Preserve, Manage, Govern, Access, Discover and Recover email information easily

Preservation & Extraction
Compliance
Reversing Data Fragmentation
Information Governance & Data Management
Performance Optimisation
Legacy Data Management
Productivity

Preservation & Extraction

Already the most popular business communication tool, email is gaining importance as a destination for authentication, notification, authorization, issue resolution etc. for digital businesses, making it mandatory to secure the resulting data trail across many sectors.

Vaultastic cloud archival can help by safeguarding email data in secure tamper-proof vaults over extended periods, maintaining the data online and always search ready along with tools to discover and extract data on demand.

Compliance

With more industry verticals and businesses covered under regulation compliance, it is important to have a scalable way to safeguard email data and make it available on demand easily, quickly and accurately.

Vaultastic cloud archival can reduce compliance-related risks, ease the burden of adhering to your industry authority's data security guidelines, applicable privacy and data residency laws and responding to compliance requests for litigation, audits, and reviews, easily, and rapidly with choice in Data Residency, immutable stores, fast ediscovery, and easy extraction.

Reversing Data Fragmentation

With growing fragmentation of email data across endpoints and storage devices, it is becoming increasingly important to consolidate it all in a central repository to prevent data loss, set up automatic governance rules and enable multiple levels of access based on the user's role in the organization.

Information Governance & Data Management

Vaultastic's role-based access control can support your organization’s information governance and data management strategy by mimicking your organization’s hierarchical structure, defining user -level retention policies and supporting a differential authorized access policy to the accumulated email data.

Performance Optimisation

The increasing volume of email messages is leading to bloated mailboxes, resulting in slower and longer email client syncs that negatively impact the performance of devices and mail servers, while users struggle to retain important messages, manage and maintain their inboxes.

Vaultastic supports a hierarchical storage architecture enabling the organization to achieve leaner mail servers & mailboxes on the devices, pushing up performance and improving productivity.

Legacy Data Management

Legacy email data can be fragmented across the organization posing risks and causing friction while migrating between systems.

Using the automated data migration tools, Vaultastic enables upload and aggregation of fragmented legacy email data, to be preserved, indexed and kept search ready to meet regulatory compliance and knowledge discovery requirements for increased productivity.

Productivity

Since email captures more than 60% or more business-critical information, including notifications, contacts, agreements, contract negotiations, commitments, issues, invoices, reports, etc., it is a big challenge to leverage all this accumulated knowledge or corporate archive unless the data is centrally located and can be discovered easily and instantly.

With Vaultastic the entire email archive for the business is available online and search ready. Any piece of information can be discovered instantly using advanced ediscovery, with frequent queries saved for future use to uncover updated information with a single click.

Vaultastic follows best practices for a Secure cloud email archive

Minimize liabilities and risks related to Data Loss and Theft

SaaS on cloud
Vaultastic is a guaranteed, SLA backed, fully managed email archiving service, hosted on a scalable, secure and reliable, multi-region cloud platform. This means you deploy zero hardware and the management is much simpler, setting your teams free to focus on core business initiatives.
Live Mail Archiving
Vaultastic ingests email in-flight from your primary mail solution rather than a periodic, after the fact, fetch. This ensures capture of all email before delivery to the users' mailboxes, reducing the risk of tampering and data loss.
Separate Store
Vaultastic creates a copy of your email in a separate infrastructure on the cloud, vastly increasing the safety factor of your data. You can also leverage this for easy and rapid migrations of your email solution or data and run metadata analytics with near zero downtime or data loss.
Self Service based on RBAC
All your users can access Vaultastic via a web-based, secure, tamper-proof self-service portal controlled by rights based on their roles, enabling you to define multiple levels of access to information and operations such as export, forward, reply, enhancing the productivity of your employees and IT team.
Data Exit Policy
Vaultastic is the custodian of your data and not the owner. We have defined a detailed data exit policy, documented the processes and provided supporting tools to help you retrieve all your data over the wire or via an encrypted physical storage device when needed.

Why Vaultastic

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Why Vaultastic

Secure, Durable email archiving service, ready to support Information Governance, Compliance and EDiscovery, backed by complete life cycle services and a flexible pricing model

Multi layered Security and Industry compliance

Managing Risks and ensuring Compliance is critical to a Disruption free Business. Vaultastic reduces your data security risk at multiple layers starting with the infrastructure, covering the resources, data storage, access protocols, applications layers and going right up to the network at the periphery. Each layer builds on the defense of the earlier layer, making the combined security even harder to breach. Vaultastic is frequently reviewed for compliance to stringent security guidelines by third parties and confirms to guidelines laid down for CSA Star, "Well architected for AWS", HIPAA, IRDAI, GDPR, etc.

Wide support for Email Platforms

Vaultastic works cross-platform and has connectors to ingest email from a wide range of email solutions such as Microsoft Office 365, Amazon Work Mail, Microsoft Exchange, Lotus Notes, Zimbra, IBM notes, Google GSuite, Mail Enable, Mdaemon, Cpanel, and more. In addition, Vaultastic also has connectors to notification platforms and CRM solutions such as SendGrid, AWS SES and SalesForce. For data upload and extraction, Vaultastic supports popular email data exchange formats viz. PST, EML, and IMAP.

Guaranteed Reliability, Security, and Performance

Organizations want their data to be secure, and always available without the headaches associated with setting up a data management platform. Vaultastic frees your team for other business initiatives by delivering a solution needing zero hardware, maintenance or management. An uptime guarantee of 99.9%+ and data durability of 11 9's with inbuilt disaster recovery, ensures your data is always online and safe. Access to a self-service portal for all your users, enabling them to discover their own legacy email and recover it on demand, frees up your IT help desk and improves organizational productivity.

Multi-level Ediscovery

Data can give you a decisive advantage. Organizations are looking to empower their users to find and recover their own email and enable their department managers to supervise the email of their teams while being ready for regulation compliance. In other words, organizations want more control over their email data. Vaultastic supports role-based deep ediscovery, which means you can define a hierarchy of individual, department and organization level discovery rights. Frequently used searches can be saved to fire up queries with a single click.

Combined repository for Live and Legacy email

Organizations are seeking to integrate their live and legacy mail content into a central, single repository to improve data visibility and knowledge reuse. Vaultastic makes it easier to deal with the evils of data fragmentation making it easy to aggregate and migrate data to the cloud. Besides archiving live mail, Vaultastic provides easy DIY tools to help import/migrate legacy email data into the users' archive accounts, making it very easy for the user to rapidly locate any mail.

Flexible friendly Pricing

Vaultastic's fixed + variable pricing plans help to simplify the purchase and mixing them up, depending on the role of the user, helps you optimize costs. All variable extra usage on migration, export etc., are billed to your account monthly in arrears. You pay only for what you need and consume. This is supported by the pay as you go model.

Life cycle support

Organizations are looking at vendors who can help them simplify and streamline their selection, purchase, onboarding and ongoing maintenance workloads. To make things easy, Vaultastic automates several stages of a customer life cycle right from solution discovery, evaluation, purchase via marketplaces, onboarding, legacy data migration into the platform with DIY tools, ongoing use via self-service ediscovery and data extraction, maintenance and renewal.

Compelling ROI

Zero capex, management & maintenance combined with improved productivity from advanced ediscovery and self-service, a friendly flexible pricing model, with a 30% lower TCO over a comparable on-premise solution, protection from vendor lock-in via an easy data exit policy in Vaultastic all add up to deliver a compelling ROI.

It's a Digital Economy now and Data is more valuable than ever before

An average business user sends and receives more than 4 GB of email in a year

Ensure Data Security of Critical Business information with Enterprise email archiving

Use an email archive system, to store your email data in an immutable storage in a separate operational infrastructure on the cloud, to have a redundant copy of all the information and to prevent vendor lockin


Old Methods have run their course and are a drain on Productivity

Move from
  • Local Backups
  • Backup Copies
  • Backup Rotation
  • Process Checks
  • Storage Quota
  • Local Searches
  • IT HelpDesks
to
  • Automation
  • Guaranteed Durability
  • Elastic Storage
  • Ediscovery
  • Do-it-Yourself
Move from
  • Local Backups
  • Backup Copies
  • Backup Rotation
  • Storage Quota
  • Process Checks
  • Local Searches
  • IT HelpDesks
Move to
  • Automation
  • Guaranteed Durability
  • Elastic Storage
  • Ediscovery
  • Do-it-Yourself

Simplify your Email Data Management with Vaultastic

Vaultastic, the cloud email archiving service on AWS, manages the growth in your storage seamlessly, ensures extreme durability for the data and provides end users direct tamper proof access to their vaults with an ediscovery panel to simplify email management


Managing Risks and ensuring Compliance is critical to a Disruption free Business

Email is now a record of activities and transactions making it a very important reference in contractual and legal matters

Store email in Tamper Proof vaults, Search, Retrieve and Export selectively

The Vaultastic email archival solution can help your organisation achieve regulatory compliance by ensuring that no end user or administrator can accidentally or deliberately delete any mail from the secure email vault. In addition the elastic cloud storage of Vaultastic is a read-only encrypted store and is accessible only to authenticated and authorised users via the secure self service portal


Data can give you a Decisive Advantage

  • 1
    Discover useful information
  • 2
    Recover 'lost' information
  • 3
    Uncover valuable data
  • 4
    Gain insights

Vaultastic's Sure Archival, Easy Data In Easy Data Out, Fast Ediscovery can help

Vaultastic, the cloud based email archiving solution, stores all archived email data in a search-ready form. Mail, from the primary mail server, is automatically ingested and instantly indexed to enable you to find useful information, lost information and gain insights in seconds, using ediscovery. As easy as it is to ingest data, Vaultastic is designed to make exporting of data of any size from the archive, easy.


Data Security and Availability is Critical to Business Continuity

Extreme Data Durability and automatic Inline Archival ensure Near Zero Data loss

Achieve 99.99999999999% Data Durability with Vaultastic


Vaultastic makes Email Data Management super Easy

  • DIY Interface
  • Automation
  • Ediscovery
  • Cross Platform
  • Access Control
  • DIY Interface
  • Automation
  • Ediscovery
  • Cross Platform
  • Access Control

Get Started with Cloud Email Archiving, it's Easy

Pay only for what you need

Deploy an appropriate plan for each of your user depending on their profile and use of email.

Yes, you can mix plans in one purchase, so that you pay exactly for what you need and consume.
E.g. critical users, whose email is timeless, can be put on the Durability plan and users who come under regulation compliance can be put on the Tracer plan.

Customer Sucess

Banks, Pharmaceutical Companies, Emergency Services, Manufacturing companies, ITES/BPOs all depend on Vaultastic to secure there data and ensure business continuity.

ISMT Success Story
Sharada Industries' Success Story with Vaultastic

Testimonials